NEWMARKET BADMINTON FEDERATION

MINUTES OF ANNUAL GENERAL MEETING

HELD ON TUESDAY 30th AUGUST 2005

AT SCALTBACK MIDDLE SCHOOL, NEWMARKET

(followed by fixtures meeting)

 

 

1.†††††††† Apologies for absence were received from:

Borders and Howard.

 

Clubs Represented:

11 (out of 14) clubs Ė Burwell, Con Club, Crossways, Ely Victoria, Haverhill, Linton, Littleport, Newmarket, St. Edmunds, St. Phillips, Soham.

Once again attendance seems to have been bolstered by combining the AGM with the fixtures meeting so this seems to have been a success.

 

2.†††††††† Minutes of the 2004/05 AGM:

The minutes of the previous Annual General Meeting held on 31st August 2004 were approved and signed by the Chairman, Anita Jones.

 

3.†††††††† Matters Arising:

No matters arising.

 

4.†††††††† Chairmanís Report:

The Chairman had no formal report as any issues were to be raised in the course of this meeting.However the Chairman is standing down, so the meeting supported a vote of thanks to Anita Jones for all her past service.

 

5.†††††††† Treasurerís Report:

The Treasurer presented the accounts to the meeting, showing a net loss of £26 compared with a profit for the year of £350, reducing current balances held from £1,386 to £1,361.Once again the International turned a profit of £227 (as last year minimizing costs by not employing the Red Cross at £200 and by holding the event at just the one venue, Littleport).

 

The profit, together with the net income from affiliation/team entries less expenses of approximately £100 was used, as had been approved, to subsidise the thirtieth celebration dinner and dance, which made a net loss of £355.

 

For the third year, other than the International, tournaments were not held which used to make losses and eat into the balances in any year and the position looks reasonably healthy.

 

The committee, on behalf of the Treasurer, proposed, and the meeting accepted, that league affiliation fees should be the same as last year i.e. for each club £5 and for each team £3.As there is no proposal to hold future tournaments (apart from the International) no tournament fees were set.

 

6.†††††††† Election of Officers:

With the Chairman standing down as well as Gerry Widger, there were at least two positions to fill.The meeting agreed to the election of Martin Little (Linton), co-opting John Harvey (St. Phillips) (League Results Co-ordinator) to the committee, and the election of Trish Thorpe to the post of Chairman.So the full committee is :

 

Trish Thorpe (new Chairman)††††††††††††††††††††††††††††††††††††††††††††††† John Harvey (League Results Co-ordinator)

Angela Bowman (Vice-Chairman)††††††††††††††††††††††††††††† Belinda Drummond (committee member)

Dawn Butterfield (Treasurer)††††††††††††††††††††††††††††††††††††† Martin Little (committee member)

Sandra Arnold (Secretary)

 

 

7.†††††††† Amendment to Rules:

None.

 

8.†††††††† Leagues for 2004/05 season:

There are very few changes to the teams playing in the leagues at the end of last season, with Burwell B new in the men's.

Update: Since the meeting Impington have now confirmed that their Menís team will still be playing in Division Two.

 

The meeting were happy with the league proposal which took into account the one-up promotions and one-down relegations, but there were two proposals for restructuring regarding the Ladies and Mixed Leagues.

 

Having trialled the Ladiesí last season as just one league the consensus was that the disadvantages actually outweighed the advantages, particularly that much was lost by playing against each other only once (either home or away) and that the lower teams felt outclassed.The meeting therefore agreed to return to two divisions.

 

The three Mixed Divisions are currently small and the option was considered to restructure to two Divisions.It was argued that this would probably be to the overall benefit of the leagues, but clubs were apprehensive of the playing standard that they might face and the extra fixtures that would have to be accommodated so the meeting agreed to stay with three Divisions.

 

Proposal B, which incorporated these two structures, was therefore approved by 7-3

††††††††††††††††††† plus 1 abstention

 

For information the comments raised at last yearís AGM regarding the advantages and disadvantages:

 

Disadvantages

Advantages

No incentive to play for promotion from the second division

Currently, due to the jump in standard, teams are not keen to be promoted into the first division anyway

Lack of incentive for teams at the top and bottom to play each other given the difference in standard

They only have to play each other once and at least the bottom teams get to play against a higher standard

Abbeygate may decide to field better players than they had anticipated if the league includes top players which may be tougher for the lower teams

Can be absorbed within the combined league and will make it more competitive for the top teams

Littleport miss out on a real promotion, having earned it last year

They will have a weaker side and now will get games against a broader range of standards

Some teams will have home advantage

Will swap next year plus can be flexible about venue (for example if the planned home side needs to rearrange).

 

Teams get to play a wider range of standards and not against the ďsame old facesĒ so should be more enjoyable

 

9.†††††††† Tournaments:

Unfortunately, apart from the International Tournament, no other tournaments were held and only the International will be held next year (see diary date below).

 

10.              Any Other Business:

 

International Tournament:

The committee is pursuing registering the tournament so that the Badminton Association of England can be asked to try to avoid arranging County matches on these dates which are likely to involve local players.

 

10.†††††† Any other business continued:-

 

Club Contact Details and new NBF Website:

Please can clubs notify Sandra of an Email contact so that these can be added to the Secretary list, which should assist future communication, particularly regular results and leagues updates.

 

In addition, soon to be officially launched, is a new website where you will be able to see club contacts and details, get the latest results and league tables and find the NBF AGM minutes, rules and links to clubs, associations, Badminton England, etc Ė the address is: http://www.newmarketbadmintonfederation.org.uk/ .

 

Also, each club will have their own Members Area (with separate logon and password) and the intention is to work with each club to develop this to suit their needs.John Harvey will be contacting secretaries with details soon.

 

Match Time-keeping

Following a specific example which disrupted the match (and there are others) the meeting agreed that for co-ordination purposes home clubs should say how many pairs are required at the match start time.In addition, out of courtesy to both teams, players are asked to adhere to start times which is particularly important in terms of player rankings in the menís and ladiesíformat and to reduce the necessity for playing out of order in the Mixed.The meeting recognized that sometimes work interfered so the committee would rather encourage courtesy than go down a punitive line (examples were given of other leagues such as the South Cambs whereby games are conceded for every 10 minutes a player is late, the Bury League where if a match runs out of time then the last full team that arrived concedes the remaining rubbers, etc).

 

Newmarket Badminton Federationís Thirtieth Birthday Party, 27th May 2005 at the Heath Court Hotel, Newmarket

The meeting felt that the event was very enjoyable and the venue was ideal and expressed an interest in a similar function next year. The Committee therefore intend to arrange a function (as yet to be decided whether to combine with the annual trophy presentation) at an earlier time in the year so as to hopefully avoid the holiday season and encourage support from other players and clubs who were not able to make it last time.

 

††††††††††† Rushworth Knockout Trophy:

The draw was made so that clubs could arrange these fixtures along with the others after the AGM on the same evening.

Clubs are again asked to nominate the players in their team as best they can ASAP but at the latest 16th September 2006 so that first round matches can be handicapped (nil return will mean handicaps will be based on last yearís team).

Also please notify the committee of any changes which would significantly affect a teamís strength, with notifications ideally coming from the club secretaries rather than the team captains.

 

Trophy Presentation for Leagues and Tournaments 2004/05:

Trophies were awarded to winners of leagues, apart from the Mixed Third Division as the trophy has yet to be located.

 

Dates for your diaries:

International††††††††††††††††††††† -Saturday 18th and Sunday 19th February 2006

†††††††††††††††††††††††††††††††††††††††††††††††

Rushworth Final††††††††††††††† -Tuesday 18th April 2006

 

NBF Annual Social-†††††††††††††††††††††††† Friday 12th May 2006 at the Heath Court Hotel

 

 

 

Signed ................................................. Chairman