NEWMARKET BADMINTON FEDERATION
MINUTES OF ANNUAL GENERAL MEETING
HELD ON TUESDAY 31st AUGUST 2004
AT SCALTBACK MIDDLE SCHOOL, NEWMARKET
(followed by fixtures meeting)
1. Apologies for absence were received from:
1 club - Borders with a further 1 other club not represented: Diamonds (no team entered)
15 (out of 17) clubs – Abbeygate, Burwell, Con Club, Crossways, Ely Victoria, Haverhill, Howard, Hurst, Impington, Linton, Littleport, Newmarket, St. Edmunds, St. Phillips, Soham.
Attendance was much improved compared to last year’s 8 out of 18 (Risby having withdrawn since last year’s AGM) so combining the AGM with the fixtures meeting seems to have been a success.
2. Minutes of the 2003/04 AGM:
The minutes of the previous Annual General Meeting held on 19th August 2003 were approved and signed by the Chairman, Anita Jones.
3. Matters Arising:
No matters arising.
4. Chairman’s Report:
The Chairman had no formal report as any issues were to be raised in the course of this meeting.
5. Treasurer’s Report:
The Treasurer presented the accounts to the meeting, showing a net profit for the year of £350, increasing current balances held from £1,037 to £1,386. This was up from last year’s £234, mainly due to cost savings on the International Tournament - £200 by not employing the Red Cross and £200 due to holding the event at just the one venue, Littleport on 14th and 15th Feb 2004. There are still the costs of trophies and engraving, estimated at £35 and charges for the last two year’s Rushworth Finals and AGMs to be charged plus some of the trophies will need replacing at an estimated cost of £400 so the adjusted position is more likely to be a balance of approximately £800-£900. For the second year, other than the International, tournaments were not held which used to make losses and eat into the balances in any year. There was no income or spend for the annual dinner and dance which was not held for the third year (see later regarding a planned event for 2005).
The committee, on behalf of the Treasurer, proposed, and the meeting accepted, that league affiliation fees should be the same as last year i.e. for each club £5 and for each team £3. As there is no proposal to hold future tournaments (apart from the International) no tournament fees were set.
6. Election of Officers:
In the absence of any other nominations and the willingness of the existing committee members to continue, the meeting re-elected the following committee members en bloc:
Anita Jones (Chairman), Angela Bowman (Vice-Chairman), Dawn Butterfield (Treasurer), Sandra Arnold (Secretary), Gerry Widger, Belinda Drummond and Trish Thorpe.
7. Amendment to Rules:
8. Leagues for 2003/04 season:
The meeting approved the league proposal which took into account the one-up promotions (apologies to Haverhill who lost their projected promotion place to Newmarket B who finished top as their final missing results were matches conceded to them) and one-down relegations. There was also some restructuring for some teams, which sought to balance the leagues following teams withdrawn and new entries.
Teams withdrawn from the leagues are, in the Mixed: Impington (during last season), in the ladies: St. Phillips B (Ely Victoria B and Crossways B during the season) and in the men’s: Newmarket C (Diamonds and Impington during the season).
New entries are, in the Men’s: Impington (returning, again) and in the Ladies: Abbeygate and Haverhill.
One major restructuring was the Ladies’ Leagues where the proposal was to combine the current two divisions into one league, with teams playing against each other only once – either home or away, then for next season the home and away advantage will swap against each team. There was much discussion around the disadvantages and advantages, including those summarised below. The meeting approved the proposal by a vote of 7-4 (3 abstentions).
No incentive to play for promotion from the second division
Currently, due to the jump in standard, teams are not keen to be promoted into the first division anyway
Lack of incentive for teams at the top and bottom to play each other given the difference in standard
They only have to play each other once and at least the bottom teams get to play against a higher standard
Abbeygate may decide to field better players than they had anticipated if the league includes top players which may be tougher for the lower teams
Can be absorbed within the combined league and will make it more competitive for the top teams
Littleport miss out on a real promotion, having earned it last year
They will have a weaker side and now will get games against a broader range of standards
Some teams will have home advantage
Will swap next year plus can be flexible about venue (for example if the planned home side needs to rearrange).
Teams get to play a wider range of standards and not against the “same old faces” so should be more enjoyable
Unfortunately, apart from the International Tournament, no other tournaments were held and only the International will be held next year.
10. Any Other Business:
The committee is pursuing registering the tournament so that the Badminton Association of England can be asked to try to avoid arranging County matches on these dates which are likely to involve local players.
Club Contact Details:
Please can clubs notify Sandra of an Email contact so that these can be added to the Secretary list, which should assist future communication.
10. Any Other Business continued:-
Newmarket Badminton Federation’s Thirtieth Birthday Party:
The Committee is planning to hold an event at the end of the 2004/05 season, around May 2005, to celebrate this occasion. This is likely to be a meal and music at a venue such as the Bedford Lodge, with tickets offered at a subsidize rate. The intention is to invite some of the “golden oldies” including league founders (eg. Colin Lucas, Dudley White, Angela French) and prepare an historic picture collage. Details will be sent to clubs and it is hoped that clubs and players will support this exciting event.
Rushworth Knockout Trophy:
The draw was made so that clubs could arrange these fixtures along with the others after the AGM on the same evening.
Clubs are again asked to nominate their players as best they can and notify the committee of any changes, which would significantly affect their team’s strength, with notifications ideally coming from the club secretaries rather than the team captains.
Trophy Presentation for Leagues and Tournaments 2003/04:
Due to an oversight trophies were not available for awarding to winners of leagues and tournaments, so they will be distributed during the season.
Dates for your diaries:
International - Saturday 19th and Sunday 20th February 2005
(Littleport plus possibly Scaltback)
Rushworth Final - Tuesday 19th April 2005
Signed ................................................. Chairman